NOW THEREFORE BE IT PROPOSED:

1. That the Association shall be known as the “Stokes Bay Ratepayers Association”.
2. That the territory covered by the activities of the membership of this Association shall be points of the former Eastnor and Lindsay Townships beginning immediately south of Lindsay Road 20; extending southward to and including Hardwick Cove; eastward to The Bury Road; westward to Lake Huron; including Stokes Bay, Tamarac Island, Hardwick Cove, Stokes Bay Shores, Greenough Point, and Simon Point.
3. The aims of the Association shall be:
1. Protection and promotion of the common interests of cottage and permanent resident owner’s in said areas.

2. Maintenance and improvement of health, sanitation, safety and general welfare conditions of said areas.

3. Furtherance of recreational facilities of said areas.

4. Handle co-operatively, negotiations and all matters of business and interest of the members of the Association between our group, and the Municipal Council and/or Provincial and Federal Governments.

5. To generally further and promote social activities among all residents of the aforementioned areas.

6. To handle efficiently and promptly, all matters of common interest, which may be advanced by the members for consideration from time to time.

Membership

4. Membership shall be restricted to one per property owner. In the case of joint ownership, one member only will be eligible.
5. Annual dues for members of the Stokes Bay Ratepayers Association will be set each year at a general meeting of all members. (It is anticipated that the $5.00 annual fee already collected this year will cover all members until our General Meeting to be scheduled in late June of 2003).
6. The fiscal year of the Association shall end May 31st. All membership fees are due no later than July 1^st of each year.
7. Correspondence and consideration will only be given to paid up members.

Voting Power

8. Any qualified paid up member shall be entitled to one vote (as per item 4), regarding any major items of business or interest declared at the General Meeting.

9. The officers of the Association shall consist of President, Vice-President, Secretary, and Treasurer.
10. All officers shall be nominated and elected for a period of two years at the annual meeting of the Association by the majority vote of those present.

11. Any three members of the Executive Committee (elected officers) present at any Executive Committee meeting, shall constitute a quorum for the transaction of business. Questions arising at any meeting of the Executive Committee shall be decided by a majority of votes, and in cases of equality of votes, the Chairperson shall have the deciding vote.

12. The duties of the President shall be to preside at the annual and other meetings of the Association, and generally to perform the ordinary duties of the President of such an Association. The President shall ex-officio be a member of all committees.
13. The Vice-President shall perform the duties of the President in the President’s absence.
14. The Secretary shall preserve the records of the Association, keep minutes of all meetings, sign Association Records and Reports, prepare and forward letters, invitations, bulletins, announcements, and generally performs the usual duties of a Secretary of an Association.
15. The Treasurer shall collect, receive and account for all moneys due and payable to the Association, and shall pay same out on order of the President, or the Vice-President in the absence of the President. The Treasurer shall present an audited financial statement at the annual meeting of the Association, and at such other times as may be requested by the Executive Committee. All cheques over $100.00 issued by the Treasurer must be signed by the Treasurer and counter-signed by either the President or Vice-President.

16. The funds of the Association shall be handled in the following manner:
1. Disbursement of amounts under $100.00 for routine operating expenses or other minor purposes may be paid out on order of the President or in their absence, the Vice-President.
2. Disbursement of amounts over $100.00 but not exceeding $750.00, may be paid out on order of the President or in their absence the Vice-President, and the consent of the Executive Committee.
3. Special appropriations or disbursements of more than $750.00 must be approved by the members of the Association at any annual meeting or special membership meeting called for that purpose.

17. The annual meeting shall be called by notice, signed by the President and/or Secretary, and shall be held at Stokes Bay, on or as near as possible to July 1^st.
18. A quorum for the transaction of business at the annual meeting shall consist of at least 15% of the paid-up voting membership.
19. One auditor shall be elected annually by the membership at this general meeting.
20. A special meeting of the members shall, at the written request of any five members, be called by the Secretary by mailing a notice, stating the object of such meeting, and giving at least twenty-one days prior notice of the time and place of this meeting.

21. The following order of business shall be observed at the annual meetings:
1. Reading of minutes of the last general or special meeting.
2. Reading of report of Secretary.
3. Reading of report of Treasurer.
4. Election of Officers.
5. Election of Auditor.
6. Approval of major financial appropriations.
7. Unfinished business.
8. Miscellaneous and new business.

The above order of business shall be used at all meetings so far as practicable. In all matters of procedure, “Robert’s Rules of Order” shall be considered authoritative.

22. These By-laws may be repealed or amended or new By-laws adopted at any annual or special general meeting by a two-thirds majority of the members present and voting. At least twenty-one (21) days prior notice in writing of any proposed amendment shall be mailed to all members, giving the time and place of such meeting.
23. Members proposing amendments and/or new By-laws, shall ensure written advice of such proposal is provided to the Secretary no later than five weeks prior to the annual General Meeting.