The yearly Annual/General meeting of the Association was held on July 5, 2003 at the Stokes Bay Community Centre. President Michael Tyler opened the meeting at 2:05 p.m., welcoming those in attendance. Mr. Tyler touched lightly on some of the issues we have addressed over the last year, as well as some of the issues still to be resolved.
The minutes of our last Annual/General meeting were read by Recording Secretary James Sauve. Moved by Nigel Allwood, seconded by Ron McKeown, that the minutes be accepted as read.
Carried.
Treasurer’s Report:
Treasurer Norma Stewart reported that we presently have a balance of $150.02. Mrs. Stewart then introduced Auditor Reg Fortune, who read his auditor’s report on the Association, noting that everything was in order and records kept were acceptable. Moved by Martin Hogarth, seconded by John Goy, that the Treasurer’s Report and Auditor’s Report be accepted as presented.
Carried.
Election of Officers:
The following positions were declared vacant and the floor opened for nominations as follows:
President –
- Jim Sauve was nominated by Nigel Allwood, seconded by Reg Fortune.
- Nigel Allwood was nominated by Michael Tyler, seconded by Jim Sauve.
- Moved by John Goy seconded by Michael Tyler, that nominations be closed.
- Mr. Nigel Allwood has been acclaimed to the position of President.
Vice President –
- Jim Sauve was nominated by Jim Loney, seconded by Michael Tyler.
- John Goy was nominated by Jim Sauve, seconded by Ron McKeown.
- Martin Hogarth was nominated by Michael Tyler, seconded by Jim Sauve.
- Moved by Nigel Allwood, seconded by M. Tyler, that nominations be closed.
- Mr. Jim Sauve has been acclaimed to the position of Vice President.
Secretary –
- John Goy was nominated by Martin Hogarth.
- Reg Fortune was nominated by Norma Tyler, seconded by Michael Tyler.
- Michael Tyler was nominated by Nigel Allwood, seconded by Jim Sauve.
- Moved by Bonnie McKeown, seconded by Colette Sauve, nominations be closed.
- Mr. Reg Fortune was acclaimed to the position.
Treasurer –
- Martin Hogarth nominated by Norma Stewart, seconded by Bonnie McKeown.
- There being no further nominations, moved by Norma Stewart that nominations be closed.
- Mr. Martin Hogarth was acclaimed to the position.
Trustee –
- Michael Tyler was nominated by Nigel Allwood seconded by Reg Fortune.
- Norma Stewart was nominated by Jim Sauve, seconded by Michael Tyler.
- Nick Torra was nominated by Donalda McArthur seconded by Norma Stewart.
- Moved by Norma Stewart, that nominations be closed.
- Michael Tyler was acclaimed to the position.
Election of Auditor:
Nick Torra was nominated by Reg Fortune, seconded by Nigel Allwood. There being no further nominations, and Mr. Torra graciously accepting the challenge, he was acclaimed to the position.
Approval of major financial appropriations:
While there were no major financial appropriations to be discussed, it was tabled that we had to decide whether or not to pay and continue our support of the Northern Bruce Property Owner’s Coalition.
Unfinished Business:
Considering that he was instrumental in constructing the revised proposed Constitution and Bylaws for our Association, Mr. Nigel Allwood was asked to review the proposed document with those in attendance.
Moved by Phillip Westbrook seconded by Liz McNally, that Sec. VII, Article 2 be amended to read Fifty Percent (50%) of the paid up voting membership in attendance. Carried.
Moved by Ross Kyler seconded by John Goy, that Sec.IX, Article 2 be amended to read Eighty Percent (80%) majority of attendees at a General Meeting. Carried.
Moved by Nigel Allwood, seconded by John Goy, that the ammended Constitution become a finalized and working document applicable to our Association. Carried.
President Tyler called a 10 minute break to allow those in attendance to move around and a take health break.
New Business:
John Goy reported on recent conversations with Works Manager Bill Rydall of the Municipality, explaining progress regarding test holes, engineering standards, etc. While it is generally felt that good progress has been made with the upgrading of Tamarac Road, the Association members are looking for better methods of communicating to the membership on outstanding issues. The executive will investigate possible methods of communication for future issues.
The issue of speed limits within our locale was raised. Jim Sauve spoke of his awareness of a study being conducted by the Municipality, to determine acceptable speeds for every road in our Municipality, and the necessary signage will be erected when this study is complete and accepted by Council.
Correspondence received from the Community Oriented Policing Committee requesting funding assistance from our group was read. After much discussion, and considering our poor financial standing at this time, it was moved by Phillip Westbrook seconded by Part Hartman that this letter be tabled at this time. Carried.
John Goy spoke to the group regarding the benefits of getting our group incorporated. After much discussion, it would appear that the majority of our members are not in favour of getting the group incorporated at this time. It was asked however, that the executive attend the annual meeting of the Northern Bruce Property Owner’s Coalition to determine what they were talking about in the area of insurance for member groups.
Moved by Nigel Allwood, seconded by Martin Hogarth, that our membership fees be increased to $20.00 per member per year. Defeated.
Moved by John Goy, seconded by Phillip Westbrook, that our new executive prepare a budget for 2003 and 2004, and then call a general meeting in the near future to address the issue of membership fees. After discussion, Mr. Goy withdrew his motion.
Moved by Phillip Westbrook, seconded by Reg Fortune, that the membership fees be increased to $10.00 per member per year. Carried.
Moved by Nigel Allwood, seconded by Phillip Westbrook, that the new executive develop a proper membership form to use when members join the organization, and to further develop a letterhead to be used for correspondence. Carried.
After a discussion on the proposed water treatment facility for Lions Head, it was moved by Nigel Allwood, seconded by Will Rogers, that our group continue to resist any efforts to have the entire Municipality pay for the system, urging the Northern Bruce Peninsula to fund the facility on a ‘user pay’ basis. Carried.
On a motion by Will Rogers at 4:50 p.m., the meeting was adjourned.